Stevedoring Administrative Assistant- Waggaman, LA
This is a non-exempt level position.

Position Summary:
The administrative assistant is a hands-on resource performing a variety of tasks ranging from routine to complex. The ideal candidate will possess a strong work ethic and have a professional persona with a high regard to confidentiality.

Job Responsibilities:

• Ensure confidentiality on matters related to our department.
• Organizing and filing of personnel records such as attendance, disciplinary forms, and TWIC card renewal dates.
• Assist with weekly payroll for hourly colleagues and contractors.
• Schedule interviews for hourly positions within the department for operations managers.
• Maintain relations and contact contractor services and arrange orientation.
• Submit job offers and open job requisitions for full-time hourly positions.
• Oversight of progression in hiring process.
• Assist with new hire orientations and reviewing company policies with hourly colleagues.
• Assist with general information for stevedores (uniforms, payroll questions, company programs, radios etc.).
• Ability to manage a high volume of phone calls and emails.
• Order office supplies and PPE for new hire orientation.
• Maintain service related purchase orders and invoice related questions regarding stevedoring purchase orders.
• Understand customer requirements and strive to differentiate ourselves from competition.
• Ad hoc daily reports (attendance, vacation requests, barge draft corrections, additional KPI’s, etc.)
• Assist operations managers in any additional duties requested.

Job Requirements:

• Track record of exceptional achievement with a demonstrated desire and ability to proactively take on challenging work.
• A strong spirit of teamwork and cooperation and a proven ability to cultivate and maintain positive working relationships with people at all levels inside and outside of the organization.
• Independent decision making and problem solving skills with the ability to develop solutions in a logical and systematic way.
• Excellent communication skills emphasizing writing and speaking succinctly, clearly and effectively.
• Excellent listening skills with a strong ability to comprehend communication.
• Excellent organizational and time management skills with an attention to detail and follow-up.
• Demonstrated ability to work under pressure to meet deadlines.
  Ability to maintain a positive attitude and adapt to changes in environment and responsibilities.
• Proficiency in the Microsoft Office (Excel, Word, Outlook)
• Preferred experience in Maximo/Coupa purchasing software (not required)

Relocation assistance is not available with this position.

ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veteran status.

This position offers a complete benefit package, including 401K/ESOP, pension, health, life and dental insurance.

ADM requires the successful completion of a pre-employment drug screen and a background check.

ADM unlocks the power of nature to enrich the quality of life. We're a premier global human and animal nutrition company, delivering solutions today with an eye to the future. We're blazing new trails in health and well-being as our scientists develop groundbreaking products to support healthier living. We're a cutting-edge innovator leading the way to a new future of plant-based consumer and industrial solutions to replace petroleum-based products. We're an unmatched agricultural supply chain manager and processor, providing food security by connecting local needs with global capabilities. And we're a leader in sustainability, scaling across entire value chains to help decarbonize our industry and safeguard our planet. From the seed of the idea to the outcome of the solution, we give customers an edge in solving the nutritional and sustainability challenges of today and tomorrow. Learn more at www.adm.com.

ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veterans status.

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