Job description

Josephinum Academy Student Services Office Manager

Job Description

JOB TITLE: Student Services Office Clerk

REPORTS TO: Principal/Student Services

DEPARTMENT: Student Services with extensive collaboration with the Dean of Instruction

POSITION SUMMARY: The Student Services Office Clerk is a full-time position. They are responsible for a variety of clerical duties related to enrollment, graduation, or withdrawal of students at Josephinum Academy. The Clerk is responsible for managing the school information system, completing data entry projects, maintaining student cumulative folders, and scheduling for the members of the Student Services Department.

QUALIFICATIONS:

Education:

• Required: High school diploma or equivalent

Experience:

• Preferred: Office administration, registrar, clerical work, data entry, and/or customer service experience.
• Preferred: Knowledge of PowerSchool, PowerScheduler, Schoology.

Skills / Knowledge:

• Strongly Preferred: Fluent in Spanish
• Proficient in Google Suite
• Detail and task oriented.
• Excellent organizational skills and customer service skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and sensitivity.
• Ability to communicate effectively and efficiently with faculty, staff, students, families, and various outside agencies.
• Ability to work with minimal supervision.
• Ability to mitigate minor student problems.

Working Conditions:

• Normal office and school environment

Physical Demands:

• Physical activity associated with a normal office and school environment.
• May have to lift up to 10 pounds.

ESSENTIAL DUTIES:

Records, Reports, and Communication:

• Maintain physical and computerized records including cumulative folders, class rosters, schedule changes.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
• Work in collaboration with Student Services to process and transmit requests for student information, including student transcripts for colleges and universities.
• Assist with the enrollment, withdrawals, and transfer of students and process applicable records.
• Work with Administration and Student Services to prepare and submit statistical reports.
• Prepare and submit documentation for Title 1 Eligibility and scheduling of services.
• Work with Student Services to ensure students accurate calculation of grade point averages, class rank, honor roll lists, and students with credit recovery needs.
• Prepares and readies all documents required for graduating students, including but not limited to: final transcripts and diplomas.

Information Management System:

• Ensure the accuracy and integrity of data stored in the school information management system - PowerSchool - by continuously editing and updating data.
• Input new or transfer student demographic information and historical data.
• Ensure current student demographic information and historical data is accurate including verifying status of “Incomplete” grades or recovery courses.
• In collaboration with the Dean of Instruction and Student Services, develop PowerScheduler Master Schedule each semester.
• Enter student schedules into PowerSchool.
• Review schedule change request forms, as approved by Student Services, and make appropriate changes in PowerSchool.
• Inputs all data for transcripts and ensures accuracy of information.

Student Services Office:

• Provide supervision of the Student Services office space.
• Maintain a calming and supportive environment for students waiting for appointments with Student Services.
• Assist with scheduling appointments for members of the Student Services Department.

Additional Responsibilities:

• Performs other duties as assigned by the appropriate administrator.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

arclintfl.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, arclintfl.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, arclintfl.com is the ideal place to find your next job.