Job description
Job Summary:
The Subcontracts Administrator performs administrative functions associated with contracts coordination, administration, and invoice reconciliation.
Amentum is seeking a
Subcontracts Administrator to join our
Operations and Maintenance Team.
The Subcontracts Administrator performs administrative functions associated with contracts coordination, administration, and invoice reconciliation.
- Support the purchase order requisition process
- Support new vendor setups, requests for proposals, and the administrative portion of contracts and service agreements.
- Coordinate and schedule the facilities soft services including janitorial, pest control, lawn care, life safety services, cafeteria services, security, etc. Monitor completion of services to satisfaction of local customer.
- Maintains records of on-hand inventory, performs cycle counts, verifies physical inventory accuracy, and performs database updates.
- Ensures proper identification of received goods and their storage locations
- Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various lookups), as well as all software tools used in the procurement process.
- Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement.
- Experience in one or more of the areas of purchasing, expediting and integrated supply is preferred.
Responsibilities:
- Coordinate requests for contracted services with Procurement, the appropriate Supervisor, Lead and client
- Work with and oversee subcontractor activities
- Support pricing, bids, and vendor sourcing functions.
- Support the purchase order requisition process
- Support/assist the development of team and vendor performance measurements and metrics.
- Effectively utilize company cornerstone software applications related to procurement.
- Perform some amount of start-up activity for new facility add-ons
- Understand company policies and enforce safety regulations.
- Other duties as assigned by Manager or Supervisor.
- In addition, this position performs some purchasing, receiving and inventory control tasks to support our Parts Crib team, which may include: Maintain files of requisitions, receiving reports and related inventory documents.
- This position will require some overtime, particularly during seasonal peaks in purchasing.
Additional Information:
- This position may require a valid Driver’s License.
- This position does not include sponsorship for United States work authorization.
- High school diploma or equivalent and advanced secretarial training.
- Experience: 8+ years of prior related experience with 5 years’ experience with the company preferred.
- Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
- Good oral and written communication skills.
- Working knowledge of word-processing and integrated software applications.
- Organizational skills and ability to perform detail-oriented work are required.
- Three years of experience in a materials management, procurement, purchasing, or related role in a business environment, or demonstrated equivalent combination of education and experience.
- Strong proficiency with Microsoft Office software, particularly MS Excel (including the ability to create performance metrics, charts, etc.).
- Experience in one or more of the areas of purchasing, expediting and integrated supply.
Physical Requirements:
- Some tasks will require repetitive wrist movement.
- Some tasks will require the ability to walk extensively throughout facilities during a workday.
- Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
- Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.
- Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.
- Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
- Demonstrated fluency in computer use including the full Microsoft product line.
- Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.
- Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
Special Requirements:
- Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.
- Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.
arclintfl.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, arclintfl.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, arclintfl.com is the ideal place to find your next job.