Travel Coordinator (Bilingual Ukrainian/Russian/English) – Remote

Responsible for the coordination of travel for assigned program. Serves as a liaison for travel agency and booking.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

• Coordinates and manages all travel related events for applicable employees including air travel, hotel accommodations, event/meeting spaces, and ground transportation.
• Arranging travel and accommodations for participants and generating travel authorizations for pre-approval before booking occurs.
• Utilizing existing travel policies/processes/procedures designed and developed to specifically meet the needs of applicable stakeholders.
• Providing 24/7 access to participants during travel.
• Managing day of event capabilities.
• Prepares and forecasts weekly travel plans for Manager to review and approve.
• Submits travel requests, flight arrangements, hotel accommodations and transportation arrangements.
• Ensures tickets, itineraries and documentation are correct and delivered to employees within a timely manner.
• Coordinates arrival and departure database for planning and tracking purposes.
• Monitoring and Evaluation system in place to include automatic pre, during and post event/travel surveys for participant feedback.
• Budget support and development for requirements in coordination with INL Kyiv
• Performs other job-related duties as assigned.

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory/management authority.

EDUCATION AND EXPERIENCE

Associates degree and 3 years of related experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Must be able to fluently speak English, Ukrainian, and Russian.
• Exhibits excellent judgment with the ability to manage highly sensitive and confidential information.
• Strong problem-solving and analytical skills.
• Excellent written and verbal communication skills.
• Must have excellent attention to detail.
• Ability to multi-task in a fast-paced environment.
• Proficiency in utilized software programs including Microsoft Office Suite.
• Ability to prioritize, lead and manage multiple projects and tasks to successful completion.
• Understanding of, and experience with, State Department management policies and procedures, Federal travel regulations, government accounting and reporting, and contracting and procurement, and restrictions on programming stemming from Congressional restrictions.
• Ability to operate significantly under own initiative.
• Strong team player who is eager to jump in to take care of crises as they emerge.
• Ability to work with a wide variety of actors, including policymakers, representatives of other governments, business and the non-governmental community.

WORK ENVIRONMENT

Work is primarily performed in a climate-controlled office environment, or remotely based on where the candidate is located.

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