Job description

Vendor & Staff Coordinator – Golf Division

Spectrum Events has an immediate opening for a full-time Vendor & Staff Coordinator within our Golf Division. The Coordinator’s daily activities support both the Department Management as well as our clients. This position will provide onsite event support as well as in-office event support and administration.

Primary Duties and Responsibilities

Full-time schedule; hours may vary depending upon event schedules. On occasion, may require evening and weekend work hours. Travel required, 25% based on seasonal schedule. Main responsibilities include but are not limited to:

Securing vendors, price negotiations when applicable, completing any required paperwork, reconciliation of said vendors at the completion of the event

• Coordinate and recruit Non-profit Organizations for concession operations, reconciling payment to organizations upon completion of the event
• Coordinate and secure Hospitality Staffing agencies, build staff schedules, ensure proper distribution of staff responsibilities to agencies, reconciling event time sheets
• As requested, assist with onsite management of events
• Must meet tight deadlines for reporting of staffing timesheets

Event Coordination and Preparation

• Manage the ordering of general office and event supplies
• Solicit quotes from various vendors on services such as staffing, transportation, and the like
• Coordinate packing and shipping for all supplies needed on site.
• Production of communication materials – detailed event schedules, concession overviews, etc.
• Preparation of vendor materials for onsite buildout crews
• Generate proformas – projected vs. actual

Knowledge and Skills

• Must have excellent organizational skills and be detail oriented
• Strong communication skills (oral and written)
• Proficient in Microsoft Office, including Word, Outlook, Excel and Power Point
• Team player; excellent interpersonal skills
• Excellent phone skills and willingness to make follow-up calls to vendors, staff, etc.

Working Conditions and Environment

• Lifting and carrying of necessary items for an event. Items generally weigh less than 50 lbs. each.
• Ability to scheduled events with travel approximately 25% of the time.

Equal Employment Opportunity

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Day shift
• Evening shift
• Holidays
• Night shift
• Weekend availability

Ability to commute/relocate:

• Oak Ridge North, TX 77385: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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