Job description
Overview:
Responsibilities:
- The Records Management Compliance Program establishes the framework to support records management, oversight and compliance across the Bank. It describes how FCB establishes and adheres to records disposition requirements to support compliance with applicable federal and state laws and regulations.
- The VP, Records Management, leads the Bank’s Records Management Compliance Program, which includes overseeing both the retention and the deletion/destruction of records. This is a management position that will lead the Records Management Office team.
- Program Development – Maintains the Records Retention and Destruction Schedule that defines the different types of records categories and the minimum retention periods required, based on applicable law. Provides vision and direction for continued program maturity.
- Leadership – Manages others in the Records Management Office.
- Business Support – Provides training, awareness and expertise to support the business’ development of records management procedures, which includes the completion of records management activities. Analyzes current processes/procedures/activities for improved efficiencies, including those performed or carried out with 3rd parties.
- Program Oversight - Tracks, investigates and resolves issues which may impede ongoing records management activities through data analysis, systems testing, or discussions with business users/owners.
- Assessments – Conducts Records Management Assessments that evaluate the Bank’s records management processes and procedures.
- Reporting – Prepares reports for management regarding Records Management Assessment findings. Ensures metrics used to identify risks associated with records management is accurately and timely reported, including any applicable remediation plan.
- Compliance Expertise - Maintains a strong knowledge of current or changing laws, regulations, requirements, policies, and procedures that affect records management procedures. Serves as a resource to management and associates on compliance-related matters.
- Program Maturity – Explore and review for improvements that will mature the Program, through awareness, consolidation, automation, and advancement of technical support.
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Bachelor's Degree and 5 years of experience in Compliance, Legal, Audit, Risk Management or IT High School Diploma or GED and 9 years of experience in Compliance, Legal, Audit, Risk Management or IT
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Preferred Area of Experience in Records Management
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License or Certification Type: Certified Records Manager (CRM) Preferred
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