As an Accounting / Bookkeeping Administrative Assistant you will assist our Sales team and Administrative staff with accounting activities, vendor management, general administrative operations, and an assortment of additional daily tasks.

Responsibilities

• Manage accounts payable, accounts receivable
• Reconcile vendor, merchant, and sales channel accounts
• Process state and federal filings
• Prepare general ledger journal entries
• Regularly communicate with vendors, suppliers and service providers
• Liaise with suppliers and service providers on rates, quotes, claims, and other related inquiries
• Data entry and management
• Maintain files, clerical records, and maintain a clean work environment
• Manage return/refund process, including: tracking claims, corresponding with clients, updating activity & status log, and coordinating with staff to process returns, replacements or refunds
• Organize, manage and update client, vendor and administrative files
• Update inventory lists and order office supplies as needed
• Regularly communicate and provide information to the CPA on all matters pertaining to financial records.
• Assist with HR activities including on boarding, payroll and performance reviews
• Evaluate client credentials and credit review
• Other duties as assigned

Qualifications

• 2-year prior experience in bookkeeping and account management
• Strong understanding of budgeting and budget forecasting
• Demonstrated competence utilizing QuickBooks Enterprise Software (required)
• Proficiency with Microsoft Office Suite (required)
• Excellent phone and email communication skills
• Bilingual is a PLUS (English/Spanish)
• Knowledge of FedEx, UPS, DHL, and USPS ins a PLUS
• Understanding or inventory management
• Ability to communicate in an effective manner
• Excellent organizational skills, attention to detail, time management, and flexibility
• Ability to maintain positive composure and a high-quality performance