Job description
-
JobID: 3462
- Responsible for reviewing, preparing and distributing all district payments including purchase orders, refunds and employee reimbursements.
- Monitors and helps track items in the district AP and prepaid expense accounts.
- Reviews and ensures accuracy of vendor invoices and purchase orders (includes verification of correct vendor remittance information).
- Distribute incoming invoices and statements to appropriate staff, when received by the business department.
- Liaison for building staff – responsible for timely processing of purchase orders for payment.
- Communicates effectively with vendors, external clients and other professionals in reference vendor statements, inquiries and miscellaneous concerns.
- Apply vendor credits to the AP system and ensure payment is received for any outstanding credits.
- Prepare weekly check reports for all fund accounts.
- Provides recommendations of improvement of the payment process.
- Stays abreast of RESA SMART AP and Purchasing program updates.
- Respond to and resolve questions regarding the SMART Purchasing program to users within the district (includes SMART Purchasing program training and assistance for new users).
- Maintains historical records and provides reports for audits.
- Prepares monthly check register report for Board of Directors meetings and district website.
- Responsible for submitting Unclaimed Property Report to the State of MI after performing due diligence on uncashed checks within the district, annually.
- Maintains district-wide Amazon purchasing account.
- Process and distribute annual 1099s for vendors.
- Perform other duties as assigned by the immediate supervisor.
- Minimum one year of experience in accounting or bookkeeping
- Excellent computation and organization skills
- Attention to detail
- Associate's Degree preferred
- Must be able to lift up to 45 pounds at a time.
- Occasional bending, kneeling, sitting, standing, and climbing stairs.
- Prolonged periods sitting and working on the computer
- Members of Grosse Pointe Association of Educational Office Personnel/MEA should email a letter of intent and updated resume to - hiring@gpschools.org. In the subject line be sure to include the position you are applying for.
- External Applicants: Click on the ‘Apply’ button to initiate the application process. Please electronically attach or send the following materials:
- Cover Letter
- Resume
- Credentials File (or 3 letters recommendation)
- Copy of your transcripts
- Applications will be accepted until vacancy is filled
- The successful candidate must meet the State standard for a clear criminal history and provide mandated fingerprint clearance.
Position Type:
Office/Clerk
Office/Clerk
Date Posted:
9/28/2022
9/28/2022
Location:
Administration Office
Administration Office
Date Available:
ASAP
ASAP
Closing Date:
Until Filled
Until Filled
POSITION DESCRIPTION :
Manage, oversee and implement all aspects of the AP process from purchase orders to payment, while maintaining budget limits and proper accounts for multiple school buildings. Collaborate and problem solve with vendors and co-workers regarding billing issues and payment status.
Job Responsibilities:
Job Qualifications:
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Compensation:
Classification D-1 of the GPAEOP CBA salary range is $13.79-$22.88. GPAEOP Members are also eligible for a comprehensive and competitive benefits package including health/dental/vision/life and long-term disability insurance. Membership in the Michigan Public Schools Employee Retirement System www.michigan.gov/ors. Additional information regarding employer sponsored health care plans can be found at: https://www.gpschools.org/Page/18976
Classification D-1 of the GPAEOP CBA salary range is $13.79-$22.88. GPAEOP Members are also eligible for a comprehensive and competitive benefits package including health/dental/vision/life and long-term disability insurance. Membership in the Michigan Public Schools Employee Retirement System www.michigan.gov/ors. Additional information regarding employer sponsored health care plans can be found at: https://www.gpschools.org/Page/18976
Application Procedure:
Addressed to:
Nicole Pilgrim, M.Ed, SHRM-CP, Director of Human Resources
Grosse Pointe Public School System
20601 Morningside Drive
Grosse Pointe Woods, MI 48236
Nicole Pilgrim, M.Ed, SHRM-CP, Director of Human Resources
Grosse Pointe Public School System
20601 Morningside Drive
Grosse Pointe Woods, MI 48236
Selection Procedure:
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