Position Purpose

Responsible for cash receipts and short payment claim filing for all companies. Responsible for invoicing all customers for Naturipe Farms, Naturipe Value Added Fresh, Naturipe Value Added Foods and Naturipe Avocado Farms.

Ensures all invoices are approved and paid timely, within policy guidelines and discounts are taken benefiting the company and maintains all related supporting documents for audit and internal record keeping.

Organizational Relationships

• Supervisor: Director, Accounting & Finance

Accountabilities and Responsibilities for AR

• Posts daily wires, ACH payments and check payments.
• Maintains short paid file so that sales is well informed of customer payments & works with sales and the customer to clear.
• Prints all requested customer invoices and distributes via email, fax or mail.
• Prepares all customer claims for AR (prints invoice, obtains BOL/POD, fills out claim form).
• Invoices the EDI customers that are not been automated on the customer’s portal.
• Generates weekly aging reports.
• Provides prompt assistance, either in person or on the telephone, in a courteous and business-like manner.

Accountabilities and Responsibilities for AP

• Invoices on a daily basis, making sure that the appropriate approval process is followed.
• Secures approval from managers for invoices with any variances.
• Accurately codes invoices.
• Inputs, and reviews for accuracy, the payable vouchers on a daily basis.
• Ensures timely payment processing per terms – discounts taken when offered.
• Provides checks to designees for signature.
• Ensures checks and remittances are prepared for mailing on a timely basis.
• Completes filing of office documentation in accurate and timely manner.
• Communicates with vendors, including but not limited to, reconciliation of payment and invoice discrepancies, provision of credit information, and securing W-9 forms as needed.
• Maintains appropriate vendor files.
• Performs monthly reconciliation of accounts payable detail to general ledger.
• Compiles information for annual 1099 reporting requirements and ensures 1099s are printed and distributed in a timely manner.
• Maintains various files, including Purchase schedule.
• Inputs and reviews for accuracy employee expense reports and all company credit card charges.
• Performs other duties as assigned.

Quantitative Data/Job Dimensions

• Invoices via customer portals approximately 25-30 invoices weekly.
• Posts approximately 200 checks and approximately 100 wires/ACH payments weekly.
• File approximately 100 claims weekly
• Responsible for maintaining 1250 vendor accounts.
• Payables transactions worth $21M are processed each year.
• Over 4000 accounts payable checks are printed each year.

• Minimum high school diploma, some college preferred.
• Basic accounting knowledge as evidenced by education, training or experience.
• 5 years’ experience in a related field.
• Keyboarding and general computer knowledge.
• 10-key proficiency.
• Good communication and language skills.
• Efficient time management.
• Organization skills.
• Problem solving ability.
• Patience and perseverance.

Non-Exempt Position