Who are we looking for? We are seeking an experienced Accounts Payable Specialist to join the Financial Accounting Services (FAS) team with attention to detail, strong communication skills, excellent work-ethic, is well-organized, can work both independently and on a team, and has the ability to adapt to new situations.

Ideally, you will work on location in the FAS office area, though we offer limited flexibility to work remotely after a reasonable period to adequately learn your job duties and tasks and continue to perform them successfully both onsite and remotely. Remote work days are approved by Department management on a case by case basis.

What will you work on? You will be responsible for receiving invoices, organizing them accordingly for efficient processing, entering them into the primary ERP and Accounting database (i.e. Banner), and processing payments to vendors and individuals. You will also effectively communicate with campus departments and vendors to ensure timely and accurate payments. You’ll also serve as a backup for other AP staff and cross-train in those duties and responsibilities according to your supervisor’s objectives for the Accounts Payable function. You will also perform other tasks as assigned by your direct supervisor and Department management.

Who will you work with? The AP Specialist will work within the Accounts Payable team and report to the Accounts Payable Manager, who is your direct supervisor. You’ll also work within the overall FAS team consisting of other Accountants and is led by the Controller. FAS interacts with all areas of OCU and serves as to support the University in its overall financial operations and functions.

Your background and qualifications? You’ll have a high school diploma or GED equivalent at minimum. An associate’s degree or some other college coursework in Accounting/Bookkeeping or a related field is preferred, though not required. A required minimum of 2 year’s Accounts Payable or Bookkeeping experience that demonstrates a strong competency the basics of Accounts Payable or Bookkeeping, and administrative work. Experience with Non-Profit organizations is a plus.

A suitable combination of education and experience in Accounts Payable, Bookkeeping, or other related fields may be substituted for minimum qualifications.

The knowledge, skills, and abilities needed for success in this role? You’ll have strong knowledge and experience in the basics of Accounts Payable such as procedures including (though not limited to) invoice and payment processing, payable adjustments, record keeping, and interfacing with internal customers and vendors.

Working knowledge of and ability to use accounting software to post entries into the database, research/analyze payables and other accounting records to answer questions or solve problems, and simple payables reporting.

Other desired abilities expected of you will be to maintain a high level of confidentiality, attention to detail, adequate communication and customer service skills, multi-tasking and meeting deadlines, efficient data entry, excellent computer skills (including proficiency in MS Office products like Excel, Word, and Outlook, and pdf applications), and working general office equipment.

Why work at OCU?

• We offer a lively campus work environment and are proud to offer a comprehensive benefits package including:
  • Retirement plan with up to 5 percent employer match of base pay with an employee contribution of 5 percent.
  • Choose from three medical plans as well as dental and vision coverage with generous university subsidized premium contributions.
  • Flexible spending (medical and dependent care) and health savings account (if eligible).
  • Up to 15.5 paid holidays per year including winter break, generous paid vacation, and sick leave, additional limited paid leave availably for civic engagement (voting, jury duty), bereavement, inclement weather conditions, and more.
  • University-paid life and disability insurance.
• Visit the university cafeteria for all-you-can-eat meals for a discounted staff/faculty cost.
• Employees may use the on-campus fitness center at no cost.
• Employees may attend athletic events at no cost. Other performing arts event tickets may be discounted.
• Education assistance including tuition remission covering 100% tuition and fees for employee’s taking up to six credit hours per semester (upon eligibility), 75% tuition remission for employees taking master’s level courses. 100% remission for an employee’s qualifying dependent (child and/or spouse) to take unlimited undergraduate classes and 75% for graduate classes. Tuition exchange program offering scholarship awards to qualifying child dependents for participating institutions.
• Staff are encouraged to use 60 minutes of wellness time to engage in on-campus activities each week.
• Summer hours (Monday through Thursday, 8 am – 5.30 pm) from mid-May through late July.