Job description
The Accounts Receivable Billing Specialist is responsible for timely and successful processing of the companies billing needs and accounts receivable activities. Duties would include review of contract terms and verification of setup paperwork. Ensure that submitted information is accurate and in compliance with company accounting standards and requirements. Activities would also include working with customers to proactively identify and resolve problems that might delay payment of accounts to expedite collections.
Job Functions Include but are not limited to:
Job Functions Include but are not limited to:
- Preparing and processing work billings to ensure that all Customer invoices are billed accurately, consistently and on a timely basis.
- Coding, entering, reconciling, and balancing internal accounting records
- Researching and resolving issues with external and internal clients
- Ensure completion of documentation and coding on the Invoice when needed on charges entered in Customer’s accounts for a correct and complete billing Invoice.
- Enter Customer payments if needed and assure correct allocations, distribution in accordance with the established protocol.
- Process auto drafts and updates
- Assist with posting receipts and insuring that funds are applied properly, including processing credit card and EFT payments.
- Review monthly reports for accuracy.
- Process EFT transmittals for the 15th and 30th each month and report distribution as needed
- Assist with scanning customer checks through remote depository as needed
- Maintain billing records by batch in accordance with the established protocol.
- Reviews purchase orders, sales tickets, Customer records, and/or charge slips to calculate the total amount due from a customer. Must be sure to include any applicable discounts, special rates, or credit terms.
- Must document Customer account in written format as directed by procedures.
- Must be able to explain the billing process and the reasons for any billing related activity they perform on the account.
- Handle follow-up questions from customers and resolve any discrepancies or errors.
- Making collection calls
- Other duties as required.
Minimum Requirements:
- 4 years of experience in accounting/administration
- Previous Accounts Receivable/Billing experience
- Excellent written and verbal communication skills
- Works well under pressure
- Problem solving skills
- Ability to work closely with others as a part of a team to accomplish goals
- Strong attention to detail
- Ability to work overtime as needed
- Experience with Microsoft Excel and Word
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