Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

We are in search of a Full-Time Administrative Assistant to be based at our Pittsburgh, PA office to oversee our Daily Plan It operations. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects

Starting pay rate is: $18.00 an hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, take detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain the filing system
• Retrieve information from files when needed
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using your own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people

Minimum Requirements

• High School Diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing your own vehicle
• Occasionally lift up to 15 pounds

Competitive Benefits:

• Insurance Options (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous Paid Time Off (PTO)
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Exceptional Career Growth Opportunities

If interested, please click Apply Now or send resume to: Michelle.Horvath@comop.org

Community Options is an Equal Opportunity Employer M/F/D/V