Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.

Job Description

Oppenheimer & Co. Inc. is seeking an Administrative Assistant to join our Legal Department in New York. The ideal candidate must be able to work in a fast-paced environment, work independently, and demonstrate strong relationship management skills.

Responsibilities:

• Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, and presentations
• Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
• Organize and maintain the Senior Executive’s calendar
• Coordinate meetings including travel arrangements, ordering meals,lunch arrangements, meeting room preparation, and invitations
• Provide coverage for other team-based Administrative Assistants that are on vacation or sick leave
• Preparation and tracking of expense reports and reimbursements
• Prepare memos, pleadings, letters and other documentation as required
• Assist with document production in arbitration and regulatory matters
• Facilitate visits from vendors, clients and firm personnel
• Participate in Ad hoc project work assigned by the Senior Executive

Qualifications:

• Experience as administrative assistant in a corporate environment, ideally within financial services industry preferred
• Bachelor’s degree in finance or related field preferred
• Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint and Outlook) and Zoom/WebEx
• Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
• Must be able to maintain the highest level of confidentiality
• Demonstrate strong accuracy and thoroughness in all facets of daily work and possess superb organizational skills
• Able to interface and articulate well with all levels of employees, management and clients in a highly professional, timely and friendly manner
• Able to meet designated deadlines and work effectively in a pressurized environment
• Able to handle regular activities without prompting
• Must exhibit a high degree of motivation, sense of urgency and professional demeanor

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