Job description

OBJECTIVE: The Administrative Assistant will provide administrative support to PTS by efficiently and expeditiously performing a wide range of tasks. They must be able to work with minimal guidance and establish priorities to perform quickly, accurately, and effectively under pressure of deadlines.

ORGANIZATIONAL RELATIONSHIPS:

REPORT TO: Administrative Supervisor and Administrative Manager

ESSENTIAL DUTIES AND JOB FUNCTIONS:

· Prepare correspondence

· Assist project team with mailing, filing, copying, scanning, and other duties

· Input, file, and organize all reports ensuring accuracy and completeness

· Organize and maintain all files

· Receive, seek approval, and route back all incoming SPF and FFE requests

· Track and report quarterly FFE expenditures

· Prepare, track, and maintain project budget sheets

· Track permit listings for PHR group hotels’ engineering teams and ensure permits are up to date

· Assist with product inquiries/orders and serve as main point of contact as official Miwa Lock distributor

· Obtain quotes for purchase orders

· Prepare, process, and track purchase orders

· Assist in logistical preparing and receiving of orders

· Obtain invoices for purchase request processing

· Prepare monthly utility consumption reports

· Maintain petty cash funds

· Maintain and update contact lists

· Conduct monthly inventory and keep record of all materials and equipment

· Track all incoming and outgoing inventory

· Ensure office is sufficiently stocked with supplies (i.e. paper, water, uniforms, etc.)

· Interact with other personnel within the PHR group

· Perform other duties as assigned by the supervisor as needed

QUALIFICATIONS:

· Minimum of an associate or bachelor’s degree

· One to two years of experience in administrative work or customer service

· Must be dependable, self-motivated, and a team player

· Organized, detail-oriented professional, and maintains confidentiality

· Attention to detail in all areas of responsibility, ability to perform multiple tasks at once

· Must be able to work in a fast-paced environment

· Possess strong interpersonal skills, excellent written and oral communication skills in English

· Microsoft Word & Excel skills required

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Tamuning, GU 96913: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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