Job description
Preferred Apartment Communities is currently accepting resumes for an Administrative Assistant. The Administrative Assistant handles general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, and maintaining office equipment.
Ideal candidates must be available to work 80% onsite and 20% remotely.
ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Covers front desk as needed in absence of receptionist.
- All other duties as assigned by Supervisor.
Administrative Assistant Skills and Qualifications:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
Education and Experience Requirements
- High school diploma or equivalent education required
- 1-2 years of administrative assistant experience preferred
- Knowledge of Multifamily Housing industry preferred
- Knowledge of appropriate software including: Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid Drivers License
Job Type: Full-time
Pay: $28.84 - $31.25 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
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