Teksouth has an immediate opening for an Administrative Assistant to support general office and clerical tasks for the headquarters office in Gardendale, AL to ensure effective and efficient office operations.

Responsibilities

• Answers telephones and directs callers to the appropriate place

• Greets visitors to the company and directs them in the proper direction

• Receives, sorts, and delivers incoming mail

• Processes outgoing mail

• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

• Researches and calculates estimated travel rates and expenses and informs management of costs before booking

• Make reservations for air, train, or car travel and hotel or other accommodations for employees and informs them of dates, times, and further pertinent travel details before their travel date

• Maintains a record of company pool cars maintenance, tags, and insurance

• Assists employees with booking conference rooms and other working areas when needed

• Assists in the ordering, receiving, stocking, and distribution of office supplies, business cards, and company shirts

• Arranges delivery of flowers if necessary

• Maintains mailing list to mail out birthday/Christmas cards as needed

• Updates employee hire and termination records for Admin meetings, tracks and disburses magnetic key cards for employees

• Assists Accounting Staff with filing and tracking needs

• Maintains petty cash box for miscellaneous company expenditures

• Manage company cell phones

• Manage corporate apartment reservations and assist with turnover for next guests

• Issue new hire boxes to employees, maintain stock of items

• Assists with other duties as assigned from time to time by executive and administrative staff, including running company errands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Job Requirements:

• 2+ years of office experience

• High school diploma required

• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above that is deemed appropriate and acceptable

• Ability to communicate effectively verbally and in writing

• Ability to interact with employees and vendors/customers in a professional manner

• Must be well organized and a self-starter with a strong work ethic

• Must be able to follow standard filing procedures

• Detail-oriented, professional attitude, reliable

• Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Office Suite

• Possess strong organizational and time management skills

• Strong problem-solving skills, documentation skills, and multi-tasking skills

**Teksouth follows all current federal and state requirements regarding COVID vaccination/testing guidance for each work location. You may need to provide your COVID vaccine status depending on the project location. For documentation purposes, you will be asked to provide either an immunization record or an exemption (medical or religious) during our onboarding process. If you have any issues with this, please reach out to hrassistant@teksouth.com to discuss further. You will be notified if further documentation and/or testing is required.

Requisition ID: ADMNASSISTCOMPANY1.1