Job description

Bard College seeks a full-time Administrative Assistant in the Office of Development. This position is responsible for managing administrative support for a busy office and reports directly to the Senior Director of Development.

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. The Bard Network is complex and demonstrates Bard’s priorities well in addition to the College’s emphasis on civic engagement. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.

Essential Duties

• Serves as Administrative Assistant to the Senior Director of Development
• Sets appointments and coordinates meetings for senior staff
• Manages departmental budgets and expenses
• Drafts letters and communications on behalf of the Vice President of Development and Senior Director of Development
• Provides project support for Office of Development and Alumni/ae Affairs events as assigned
• Enters data and assists with data including gift data in Bard’s Slate database
• Supervises work-study students and manages student timesheets
• Helps to maintain donor files
• Is responsible for the Office of Development and Alumni/ae Affairs front desk phone and reception desk coverage
• Is back-up for Executive Assistant to Vice President of Development
• Manages travel arrangements and expense reporting for senior staff
• Coordinates development staff meeting notes/slides/presentations
• Other duties as assigned by supervisor

Qualifications

• Ability to work in a fast-paced setting with acute attention to detail
• College degree
• Proven ability to work with sensitive and confidential information
• Excellent computer skills including Word, Excel, G-Suite, and mail merges required
• Available to work some weekend and evening hours throughout the year
• Available to work for major Bard events as needed, Arrival Day (Aug), Family and Alumni/ae Weekend (Oct), Bard Holiday Party (Dec), and Commencement (May).
• Must be able to build relationships with and support an alumnx and student body that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, gender identity, nationality, sexual orientation, and religion.

Desired Qualities

• Experience using CRM software (Workday,Salesforce, Blackbaud)
• Sense of humor
• Belief in Bard’s Mission

Physical Requirements

• Must be able to sit for extended periods of time and work in a standard office environment
• Must be able to occasionally lift 20 pounds

To Apply
Please submit a cover letter, resume, and the names of three contact references including email address and phone number through Interfolio at: http://apply.interfolio.com/116645

Equal Opportunity Employer

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
All staff must be fully vaccinated against Covid-19 (including booster) unless qualifying for religious or medical exemption.

Work Location: One location

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