Job description

The Executive Coordinator will manage calendars, make travel arrangements and prepare expense reports. A Executive Coordinator helps the President and other executive leaders stay organized by managing their schedules and keeping up with correspondence based on their needs. Will act as a point of contact among executives, employees, clients and other external partners

Essential Duties and Responsibilities:

• Manage Executives’ calendars and setup meetings
• Manage information flow in a timely and accurate manner
• Must think independently to make decisions under pressure
• Must have good communication skills to share information with their manager efficiently and effectively.
• Make travel and accommodation arrangements
• Create expense reports
• Must be resourceful, innovative and proactive to support the executive leaders
• Take minutes during meetings and convert to various distributable formats
• Screen and direct phone calls and distribute correspondence
• Arrange and attend offsite Executive Meetings
• Cater onsite meals for meetings
• Other duties as needed

Qualifications:

• Must have previous work experience as an Executive Assistant, Master Scheduler or a Personal Assistant
• Must have a high level of detail
• Must be well organized
• Must have exceptional time management skills
• Must be highly proficient in MS Outlook
• Must be self- driven
• Must have flexible schedule
• Must be discrete and able to maintain confidential information

Physical Requirements:

• Lift up to 20 lbs. occasionally
• Prolonged periods sitting at a desk and working on a computer
• Ability to see and distinguish color
• Bend, stoop, and carry
• Repeating motion that may include wrists, hands, and fingers

Work Hours & Schedule:

• Exempt Position
• Minimum of 40-45 Hours Week, or other agreed upon documented schedule
• Must be willing to work on an off shift or weekend, as needed. Ability and willingness to work from all BioSpectra facilities

Job Type: Full-time

Pay: From $55,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call

Ability to commute/relocate:

• Wind Gap, PA 18091: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Calendar management: 1 year (Required)

Work Location: One location

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