Seeking an experienced Banquet Meetings Concierge to join our team!

Act as a support staff to the Banquet Department Management Team. Responsible for filing, answering phones, typing and general office duties.

Responsibilities Include:

• Distribute and organize office, banquet event order book, purchase orders, outlook appointments, confirm & distribute associate schedules, memos, reports, changes, and revisions.
• Copy correspondence or other printed matter for Food & Beverage and Kitchen department.
• Handle and direct all incoming phone calls. Handle and type all correspondence. Greet guests and direct them to appropriate parties.
• Route incoming mail, faxes, and packages.
• Use the portable radio / voicemail, or phone system to announce appointments, request and calls.
• Follow through on all groups coming into the resort.
• Assist Food and beverage Department with administrative work.
• Maintain a file system for the Managers on a weekly basis.
• Prepare detailed group histories for groups that are considering the resort.
• Maintain office supply orders and par levels.
• Complete other duties as assigned by supervisor to include cross training.
• Report all unsafe conditions immediately.
• Attend all mandatory meetings.
• Follow and know emergency procedures as needed.
• Keep work area clean and organized.
• Maintain a good working relationship with other departments, associates, and guests.

Requirements:

• Skilled with the use of multi-line telephones and with voice mail.
• Computer knowledge and ability: Word; Excel.
• Office machine experience: Fax; photo copiers with sorting and stapling ability.
• Knowledge of alphabetical filing systems.
• Ability to communicate effectively with the public and other associates.
• Read, write and speak English fluently.

Benefits:

• Annual performance increases up to 4%
• Complimentary parking and meal.
• Paid time off i.e., personal day, vacation, sick leave, extended illness
• Flexible work schedule
• Holiday incentives
• Medical, Vison and Dental (Full-time Employees)
• World wild discount with Hilton properties
• 401K

Position will be required to work a varied schedule that may include evenings/nights, weekends and holidays.

High School graduate or equivalent preferred. Additional training and education is highly desirable. Requires administrative support experience. Experience with MS Office applications and Outlook required. Previous work experience should include working in a high-volume environment. Interested applicants, please submit your resume.