Job description

Clerical I- Receptionist ( City of Pembroke Pines Community Services)

Facility Contract Services – Pembroke Pines, FL

Job Description

Facility Contract Services is a Florida based contract services company, responsible for the employment and management of personnel for municipal clients. Facility Contract Services is currently seeking dynamic and goal-driven employees for the City of Pembroke Pines. Employees that are motivated to take on today’s greatest challenges and rewards in the field of local public service and who are passionate about

This exciting opportunity in the City of Pembroke Pines offers excellent benefits including health insurance and 401(k) with a Company match.

JOB TITLE

CLERICAL I

DIVISION

ADMINISTRATION

REPORTS TO

ASSISTANT DIRECTOR

GENERAL JOB DESCRIPTION

Serves as initial point of contact for members and guests via telephone. Answers and directs large volume of calls and provides information as needed.

DUTIES AND RESPONSIBILITIES

§ Answer all incoming telephone calls and direct calls to appropriate party

§ Provide general information regarding programs at the Center

§ Direct callers to community resources, as appropriate

§ Take and distribute complete messages

§ Assist with special assignments or projects as requested

§ Assist with necessary Center forms, data entry, and other duties as assigned

§ Operate standard office equipment include computer and copy machine

§ Participate in on-going training as needed

§ Create, code, and stamp cash payment requisitions and bills for payment

§ On a weekly basis, confirm in-home hours from providers, and input hours into individual profiles in My Senior Center software

§ On a monthly basis, collect “units” from all divisions and input them in My Senior Center software and in eCIRTS software

§ Input annual assessment for adult daycare and in-home clients into eCIRTS software

§ Open, sort, and distribute correspondence

§ Serve as point of contact for non-recreational special events, to include flea market, Veteran’s Employment Expo, Health Fair. Distribute and review applications, collect deposits, oversee set up and logistics

SKILLS/EXPERIENCE/

EDUCATION

§ Knowledge of the Center’s activities

§ Excellent keyboard skills

§ Ability to maintain confidentiality

§ Excellent phone manner and ability to interact positively with staff and the general public

§ Experience with Cisco Jabber system preferred

Bilingual Preferred

REVIEW

Ongoing informal review

DATE

August 2022

BENEFITS:

One of the many advantages of working with the Vesta Property Services family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Benefits are offered to full-time employees (30+ hours per week).

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Facility Contract Services has a longstanding commitment to provide a safe, quality-oriented, and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Facility Contract Services employees and to the security of the company's equipment and facilities. For these reasons, Facility Contract Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to descript the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift

Work Location: One location

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