Job description

Real estate brokerage and development company is seeking a full-time broker's administrative assistant.

The successful candidate will be a self-starter with outstanding organizational skills who can handle multiple tasks simultaneously and manage deadlines with ease. Duties include; Answering phones, managing paperwork for property transactions, ordering supplies, secretarial duties, general office duties, scanning, assist partners and managers, scheduling, coordinate meetings, and other tasks as assigned.

Admin

• Sending/printing contract tracking & commission schedule weekly
• Track new sales contracts
• Keep Contract Tracking, Space Availability Report, and Commission Schedules up to date
• Create and send invoicing to Clients and GillProp
• Create and keep up with filing for Real Estate Commission files
• Process commissions as they come in
• IT related questions/arrangements
• Fishing Letters

Marketing

• Standing Tuesday Meetings @ 9:30 to run through Contract Tracking, Commission Schedules, Space Availability Report
• Update GillProp website
• Create new flyers/OM and update existing
• Update MLS frequently
• Create, update, and send Email Blasts
• Create brochures and other marketing “swag” for Frank and Barry (ICSC brochure)

Brokerage

• Search/filter/identify space availability for clients through MLS (Costar)
• Send Info and respond to client’s questions
• Research and create Site Evaluation presentations for Family Dollar (Area Info, Demographics, Traffic, etc.)
• Research landlord rep. properties/gather info for flyers
• Creating and Modifying Leases, Contracts, and Amendments
• Search Sales Comps and create “Broker Opinion of Values”
• Personalize and send Listing Agreements using the standard Listing Agreement forms
• Market research demographics, traffics counts, for clients new potential locations
• Respond to Inquiries
• Cold Calling
• Conference calls with clients

Proficient in Existing Programs

• Excel
• InDesign
• Adobe
• Powerpoint
• Mailchimp
• Word

High-energy, detail-oriented professional individual with ability to prioritize and meet deadlines. Excellent verbal and written communication skills and competent in the MS Office suite and similar applications. College degree with 1+ yrs professional office experience.

Monday-Friday 8:00 PM - 5:00PM

Job Type: Full time

Salary: up to $40,000 annually depending on qualifications.

Experience:

• Office Administration: 1 year (Required)

Education:

• Associate (Preferred)

Work authorization:

• United States (Required)

Work Location:

• One location

Hours per week:

• 40 hours

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

This Job Is:

• A good job for someone just entering the workforce or returning to the workforce with limited experience and education
• Open to applicants who do not have a college diploma

Schedule:

• Monday to Friday

Job Type: Full-time

Pay: Up to $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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