Job description

Armstrong Teasdale LLP has a long and distinguished track record of delivering sophisticated legal advice and exceptional service to a dynamic client base around the world. Whether an issue is global or local, large or small, Armstrong Teasdale provides each client with an invaluable combination of legal resources and practical advice in nearly every area of law. The firm has 13 offices throughout the U.S. and in the U.K., and more than 640 attorneys and staff firmwide.

Armstrong Teasdale is seeking a Docket Assistant to join its St. Louis office. The Docket Assistant manages the docket system to track deadlines and mitigate malpractice. This role may support US or foreign docketing processes and may support Litigation or Intellectual Property.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Scans, saves and processes all incoming emails, mail and priority documents and distributes correspondence to the appropriate paralegal

· Saves documents and attachments to the in-house electronic filing system per the client naming conventions

· Uploads documents to client specific docketing systems and portals

· Runs ‘Due Date Status Reports’ and distributes to attorneys to ensure deadlines are met

· Updates docketing system when a matter has been closed, circulates docket sheets and pulls hard copy file for circulation

· May perform conflict checks, draft engagement letters in connection with file opening, and complete the file opening process

· May save and process invoices per designated guidelines for approval and payment

· May correspond with the USPTO or Secretary of State to ensure certifications required for legalizations and forward documents to foreign associates to complete filing requirements

· May run reports of corresponding details for status of all foreign files, assemble chart and forward to foreign associate and update the docketing system accordingly

· May download and save pleadings to the firm’s internal document management system / case docket and circulate to the case team

· May upload documents to client specific docketing systems and portals

· May correspond with foreign associate as needed

· May handle special projects as needed to assist Docketing Coordinators, Paralegals and Attorneys

Competencies:

· Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks with team

· Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality

· Leadership – Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks

· Continuous Learning – Attends required training; accepts planned change willingly

· Teamwork – Works as a member of the team, and understands the goals of the team; understands that team members' needs, ideas and solutions vary

· Alignment to Values – Is aware of the Firm's values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firm's Diversity and Inclusion values; has a deep understanding of one's own core functions

Required Education: High school diploma or equivalent

Preferred Education: N/A

Required Licenses and/or Certifications: N/A

Required Experience: 0 years office experience

Preferred Experience: 1-2 years legal office experience

Supervisory Responsibilities: N/A

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer

Travel Required: N/A

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• office: 1 year (Required)
• legal office: 1 year (Preferred)

Work Location: One location

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