Job description

Executive Assistant Job Description

Our company is looking to hire an Executive Assistant to Aide executive in staff capacity by handling a wide variety of situations involving the administrative and operational functions of the office. Manages executive's calendar, meetings, travel, and correspondence. May also monitor executive's budget, as well as research and prepare departmental reports.

To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Minimum 40 hours per week, including occasional weekends and holidays.

Start time at 8:00am Monday – Friday. Occasional earlier start time possible.

Executive Assistant Responsibilities:

• Greeting visitors, answer incoming phone calls and delivering excellent service to our customers.
• Aides’ executive in staff capacity by handling a wide variety of situations involving the administrative and operational functions of the office.
• Manages executive's calendar, and Meetings.
• Coordinates travel, including flight, hotel, and car rental reservations.
• May also monitor executive's budget, as well as research and prepare reports.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Understands and supports the company's sales policies and procedures to provide proper and effective treatment to all customers.
• Processes customer information on computer system in an efficient manner to provide quality service. -Use of Traverse - Maintains and updates customer information in computer database.
• Be aware and comprehend all FDA guidelines pertaining to Tobacco products. Must adhere to all regulations.
• Performs other related duties as assigned.

Executive Assistant Requirements:

• A associates degree or equivalent.
• Five years of experience in office administration
• Exceptional organizational skills and multi-tasking ability
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Completion of background investigation and drug screening.
• Stand, sit, or walk for an extended period or for an entire work shift.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 20 pounds without assistance
• highly organized, attentive, and flexible in a fast-paced environment.
• Seneca Distributions LLC is committed to equal opportunity in employment. It is our policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• West Chester, PA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Willingness to travel:

• 75% (Preferred)

Work Location: On the road

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