Job description
Position: HR Assistant
Department: Human Resources
Primary Responsibilities: (guest interaction, ordering responsibilities, clean up duties, clerical responsibilities, etc.)
· Answer phones, questions, take messages, pass messages to requested HR Team Member, collect voicemails, and return calls
· Assist Team Member walk-ins with Human Resources and departmental questions
· Alphabetize filing and file in HR or Benefits files
· Pull terminated files & file in termination year
· Pull terminated team member I-9’s and file in appropriate file
· LOA tracking for 6-month benefit termination and 10-month employment termination
· Take minutes for HR and grievance meetings
· Perform routine office duties
· Order office supplies and maintain par levels
· Enter Knowcross Tickets
· Set up Zoom meetings when needed
· Generate and assist with mass mailings for Human Resources and Benefits Department
· Process low earnings forms
· Create new job codes as needed
· Order funeral flowers
· Collect and process change of address forms
· Monitor Human Resourcesemail and respond in a timely manner
· Distribute mail
· Coordinate and distribute fair tickets
· Coordinate sign-up and distribute tickets for Children’s Christmas Party
· White Sulphur Springs Gym Membership Administration
· Manage and replenish forms in the Human Resources Lobby
· Proofread documents for accuracy
· Assists all Human Resources Team Members with scheduling meetings and maintains a department master calendar.
· Assist with other HR duties as required
·
Normal Working Hours: (Shift, days)
· Varied – between 8:30 a.m. – 5:00 p.m.
· Weekend and evening hours as needed
In order to be successful in this position, the ideal candidate must meet the following criteria
in addition to the Ten Essential Attributes for All Employees.
Past Work Experience Requirements: (Type of work, number of years required, equivalent experience, etc.)
· Administrative background
Educational Requirements: (Degree/Certification, highest required/preferred, field of study)
· High school graduate
Communication Skills Requirements: (Verbal: phone, in-person, group; Written: memos, documents)
· Must have excellent written and verbal communication skills
· Must have the ability to compose business letters with emphasis on good grammar
Technical Requirements:
· Demonstrated ability to research, gather data, analyze numbers and write reports
· Demonstrated ability with calendar management
· Good organization skills
· Good telephone skills
Job Type: Full-time
Pay: From $13.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Ability to commute/relocate:
- White Sulphur Springs, WV 24986: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative Assistant: 1 year (Preferred)
- Note Taking: 1 year (Preferred)
Work Location: One location
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