Job description

BUILD A CAREER THAT MEANS MORE

Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults from day one.

POSITION SUMMARY

This professional will provide a range of services to support the HR department in a fast-paced, mission-driven environment. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative support. The position demands great communication skills, flexibility and efficiency in an environment that changes daily.

RESPONSIBILITIES:

Administrative Support and Analysis (70%)

• Accurate and timely administration of internal job posting and transfer processes
• Provide payroll and benefit support
• Maintain records regarding employee training hours
• Timely and accurate maintenance of individual applicant/employee files
• Consistently coordinate applicant background checks, pre-employment screenings, I-9's, etc.
• licensing audits for all programs (including renewing Department of Child Services (DCS) required background checks
• Track all employment screenings and background checks for renewal for all employees
• Reconcile and send for payment, all HR related invoices
• Manage all employee information in HR systems (ie – name changes, address changes, direct deposit information, tax information)
• Process new hires and terminations through HR system

Onboarding and Orientation (20%)

• Work with the HR team to deliver an informative, engaging and helpful orientation process
• Precisely collect all new employee paperwork in compliance with regulations and organizational documentation practices
• Coordinate with managers and departments to ensure reliable orientation and training for all employees to ensure engagement with the organization at the critical first stages of employment
• Responsible for contractors, interns and volunteer background checks and files.

Recruiting (10%)

• Participate in job fairs and other external recruiting opportunities
• Provide helpful and accurate information about the organization by developing and understanding of the culture of Children's Bureau and communicate that while serving as the primary contact for candidates
• Maintain thorough understanding and compliance with all policies, procedures, laws and regulations in regards to recruiting, interviewing and hiring
• Effectively communicate the department and position specifics to candidates and efficiently notify candidates regarding the status of their application through applicant tracking system (ATS).
• Responsively demonstrate full life cycle candidate management including: posting open positions, advertising, screening, assessments, background checks, employment offers and onboarding
• Maintains results of reference checks

JOB REQUIREMENTS

• Bachelors in human resources, psychology or related field, or a two-year degree in human resources, psychology or related field plus 2 years of related experience or a High School diploma or GED with at least four years of related experience.
• Knowledge of a payroll system
• Knowledge of non-profit social services preferred, but not required
• Must be at least 21 years of age
• Valid driver's license and valid insurance required

At Firefly Children and Family Alliance, we are committed to advancing diversity, equity, and inclusion. Therefore, we encourage persons who represent the diverse identities and lived experiences of the clients and communities we serve to apply.

Equal Employment Opportunity:

Firefly Children & Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.

Job Type: Full-time

Pay: From $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Indianapolis, IN 46208: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Leadership: 1 year (Preferred)

Work Location: Hybrid remote in Indianapolis, IN 46208

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