Job description
The
Oberlin College Libraries invite applications for the position of Library Assistant III
- Art Library Assistant. This is a full-time, continuing, 12-month (1.0 FTE) Administrative Assistant position reporting to the Head of the Clarence Ward Art Library.
Responsibilities
With the oversight of the Associate Director of Public Services and under the supervision of the Head of the Art Library, the incumbent will oversee a moderately large staff of student assistant workers, plan and coordinate the work of the department, and perform complex library clerical duties.
Essential Job Functions
Essential Job Functions:
- Supervise circulation, reserve, stacks, and/or interlibrary loan operations, including the initiation of statistical reports and interpretation of library policies
- Supervise clerical operations
- Participate in departmental administrative matters, including preparing reports and other activities including facility, equipment, and supply oversight
- Collect, balance, and deposit money received for fines, copy charges, losses paid, and refunds; prepare delinquent borrower reports and process fines, holds, and invoices
- Originate and maintain work routines and workflow
- May determine when books need to be mended or rebound
- Verify work processes including binding and acquisitions
- Refer complex references or bibliographic questions to the appropriate staff
- Hire, train, and supervise students across library-associated tasks
- In addition, staff members in this classification may also perform the work characteristic of other Library Assistant classifications, with the understanding that libraries are constantly changing and particular tasks may also evolve.
Marginal Job Functions
Required Qualifications
College degree or equivalent library experience, supervisory experience, superior oral and written communication skills, keyboarding speed of 35 wpm with emphasis on accuracy, must demonstrate the ability to use word processing, spreadsheet, and database software programs. Outstanding organizational and interpersonal skills, public service orientation, and ability to build and maintain working relationships across college and external units with the ability to work a specified public service-oriented schedule, perform detailed work with accuracy, remain effective under busy and stressful circumstances, and adapt quickly to changing procedures. Demonstrated ability to train and supervise student assistants.
Desired Qualifications
Library experience, preferably with an automated circulation system, and knowledge of library operations and classification systems. Demonstrated ability and desire to work in a collaborative environment. Visual arts background: art studio, art history coursework, or significant experience in decorative arts or crafts. Demonstrated experience with automated library systems; experience with social media, outreach, and coordinating digital and print documentation. Office management experience including experience overseeing computers, printers, copiers, etc.
Compensation
This Pay Group
5 Administrative Assistant position with an hourly rate of
$23.48 ($45,783) or the appropriate transfer or contractual rate and includes an excellent benefits package.
Special Instructions to Applicants
Applicants chosen for an interview will be contacted to take the following tests in the Human Resources Office; Keyboarding, Basic Word, Basic Excel, and Proofreading testing. Candidates must pass all tests to be considered for an interview.
Interested persons must submit an Oberlin College employment application, 1-page cover letter, current resume, and list of references.
This position is available to current Ocope members, and external applicants. Ocope union members will receive preference during the first 10 working days, expiring April 20, 2023.
This position is available to current Ocope members, and external applicants. Ocope union members will receive preference during the first 10 working days, expiring April 20, 2023.
Documents Needed to Apply
Required Documents
Optional Documents
- Cover Letter
- Resume
- List of References
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