Job description

GENERAL JOB DESCRIPTION: Organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. Responsible for supervision of all operational activities at corresponding location.

ESSENTIAL FUNCTIONS:

· Coordinates all daily operations at facility, including organization of staff, delegation of tasks and insuring compliance with TOSRA/OLS policies and procedures. Administers clinic policies and procedures in a consistent and timely manner. Insure work of staff is free of errors.

· Directs the implementation of new policies, protocols and procedures, including IT systems. Make recommendations regarding needed changes in organizational systems, policies, and procedures.

· Responsible for the supervision of staff including all supervisory functions; hiring, training, job orientation, compensation, evaluations, counseling, discipline/termination and staff/physicians matters. Direct responsibility for clerical and clinical staff.

· Responsible for acting as a liaison for the staff and physicians to the Administrator and other managers in the organization. Collaborate with other managers to insure smooth operations.

· Maintains clinic facility and equipment as well as order office supplies. Responsible for clinic cleanliness and coordination of repairs and maintenance.

· Serve as a liaison between clinic and external agencies. Work with representatives to minimize their visits during clinic operating hours. Communicate relevant results of these visits to Administration.

· Work with Director of Patient Services to establish/implement goals, objectives, policies, procedures and systems for location. Develop ideas and make recommendations to increase efficiency in department.

· Assist in financial counseling and collection efforts. Ensure follow-through by staff of collection tickets.

· Assist in coordinating depositions, attorney conferences and other meetings held at location.

· Provide coding assistance to clinic staff and physicians for completion of daily office charges.

· Back up all employees and roles in the office as necessary.

· Maintain petty cash change fund and reconciliation of fund daily.

· Resolves patient concerns and staff issues to ensure quality patient service.

· Attends required meetings and participates in committees as requested.

· Participates in professional development activities to keep current with health care trends and practices.

· Promote a positive work environment and team spirit.

· Motivate staff for maximum work efficiency.

· Maintains strictest confidentiality.

· Other duties as assigned.

Job Type: Full-time

Pay: $41,600.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Medical specialties:

• Physical & Rehabilitation Medicine
• Surgery

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• healthcare: 5 years (Preferred)
• Healthcare management: 2 years (Required)
• electronic medical record: 2 years (Required)

Work Location: In person

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