The Invest West Team is actively seeking a dynamic Office Coordinator to join their team! The Office Coordinator will be responsible for the smooth, effective operation of the front desk, public and communal areas throughout the home office. Assist the Investor Relations director and Executive team with administrative tasks involving hospitality and commercial real estate.

Essential Functions and Responsibilities of the job include but are not limited to:

• Greet, acknowledge, and assist visitors upon arrival to the office.
• Assist Investor Relations Director with administrative duties, investor requests, and other projects.
• Manage incoming/outgoing mail and deliveries.
• Establish and manage inventories for the kitchen and mail room.
• Assist with special projects and assignments in the corporate office.
• Support investment/executive team with administrative tasks as needed.
• Coordinate calendars, scheduling meetings, and booking travel as needed.
• Maintain an eye for detail and ensure that all public and communal areas are tidy and well organized.
• General office tasks as needed, including copying, faxing, scanning, and filing.
• Support other administrative staff as needed during their absence.

Health Benefits, Travel Perks & More
Medical, Dental and Vision Insurance, 401k, Vacation and Sick Leave are offered with this position along with a Team Member Travel Program, encouraging each team member to visit sister properties and enjoy exclusive team member rates for rest and relaxation. Our client also encourages quarterly team building and giving back to the communities in which they work through regular volunteering, and select charity promotions throughout the year.

Salary Range: $21.63-24.04/hour

Experience

• Professionalism and confidentiality are essential, with a strong commitment to providing outstanding customer service. Outstanding knowledge of business English, spelling and punctuation, office practices and procedures. Demonstrated proficiency in using MS Office products such as Word, Excel, and Outlook.
• Ability to consistently display courtesy, etiquette, and enthusiasm on the phone and in person. Ability to be pro-active, take initiative and work autonomously. Strong organizational skills with the ability to maintain comprehensive and cohesive records.
• Must possess the ability to work under pressure and meet deadlines. Ability to write and communicate in a professional manner. Ability to shift focus from big picture to “getting things done” as necessary. Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, etc.) Ability to adjust schedule, work overtime and be present during the changing business needs.