Job description

Busy professional who works from home seeks a well-rounded, confident, self-starting and very experienced personal assistant to work from her townhouse approximately 30 hours per week; Monday-Friday, and on a 24/7 basis within reason. To be successful the candidate must have an ability to work closely with a full time Housekeeper to keep the house running smoothly with a “can do” attitude. The position will include a trial period. Candidate must be committed to a permanent career path as a personal assistant with the desire to be a true “right hand” in all administrative aspects of managing a Principal’s life.

***Please only apply if you have experience as a personal assistant working in a home environment.

The ideal assistant will:

· Be a mature, detail-oriented, inquisitive, and highly organized professional who is able to work independently, is a self-starter and has excellent common sense and judgment.

· Must have at least five years of prior administration experience, working in a home environment.

· Must have prior personal assistant experience with a high net worth individual and understand the role of representing a principal to the outside world.

· Must be very comfortable with numbers and financial administration. Bookkeeping experience a plus.

· Must be highly computer literate and internet/tech savvy. I-phone and home computer access / set up required.

· Be discreet, reliable, diplomatic and trustworthy.

· Be able to write clearly and speak confidently with authority.

· Be comfortable with a variety of software platforms, including MAC, PC and, very importantly, Word, Excel and all Google applications.

Responsibilities will include but not limited to:

· Bill payments via a bill paying service; managing bank accounts and household expenses.

· Prepare and maintain annual budget and analyze expenditures.

· Prepare and maintain various Excel Spreadsheets.

· Weekly and monthly credit card reconciliation.

· Maintain a detailed calendar that includes business and family.

· Maintain an e-filing system and manage paperwork at the residence.

· Manage relationships with vendors and service providers at NYC home and vacation home.

· Arrange travel and create travel itineraries.

· Liaise with accountants on tax preparation, lawyers as needed, and charitable organisations.

· Personal errands and special projects as needed.

Job Type: Part-time

Pay: $75,000.00 per year

Benefits:

• Paid time off

Ability to commute/relocate:

• New York, NY 10024: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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