Job description

Position Description

Title: Production Management Assistant

Department: Production Department

Reports To: Associate Production Manager

Internal Contacts: Faculty, Staff, Students

Over-hire workers, Guest Artists, Designers

External Contacts: Vendors, Parents, Patrons

Employment Status: Part-Time; Non-exempt

The Production Management Assistant will pursue the Department’s main mission: To provide a safe and professional performance environment to all members of the MSM community, including students, faculty, staff, and patrons, while supporting the goals of the School and maintaining and preserving the physical integrity of the performance venues.

Domains:

• Assist the Director of Production and the Associate Director of Production with the following tasks and responsibilities:
• Maintain the Production Staff and Crew Schedule.
• Process payroll for Production Department workers.
• Purchase supplies, equipment, and schedule service calls for the department and production venues; collaborate with colleagues for specific needs, researching best value, maintaining the database for account tracking, processing payments and check requests, and reconciling department credit cards and petty cash drawer.
• Generate and distribute event reports for events in minor halls.
• Create and maintain the resource tracking of all department resources across production venues based on the needs of rehearsals and events.

• Participate in committees and meetings as requested; attend concerts and school events as required.

Job Details:

• Part-time Production Management Assistant work-hours are based on department requirements and are scheduled as needed. The work schedule may include evenings, weekends, and daytime hours.
• The work schedule is expected to average approximately 25 hours per week (with an opportunity for more hours if or as the schedule demands).

Job Requirements:

• 2+ years technical theater experience, 1+ year of adminstrative assistant experience; management experience preferred.
• Professional demeanor, superior communication skills, comfort in high-pressure situations, adaptable, solution-oriented, and skilled in collaboration.
• Working knowledge of Microsoft Word, Excel, Outlook, Airtable; knowledge of EMS Software and Vectorworks CAD Software preferred.
• Must be certified as a NYC Fire Guard, CPR, and First Aid; training available for the suitable candidate.

No phone calls, please.

Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.

Job Type: Part-time

Pay: $30,000.00 per year

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10027: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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