Job description

Service Administrator, Bookkeeper

Essential Job Functions/Responsibilities

• Time Entry: ➢ Compare tickets to time sheets and enter all time on a daily basis➢ Assist Service Manager with data analysis on estimated vs. actual time incurred➢ Entering job numbers into system so they are available for the crew to utilize
• Invoicing: ➢ Invoice PO’s daily which were complete on the previous day and complete progress billing as needed➢ Review backlog on a monthly basis and reconcile orders over 90 days old➢ Review WIP on a monthly basis and clear all projects invoiced in full and closed
• Quote/PO Entry: ➢ Enter quotes generated by Service Manager into Khameleon and filing on shared drive➢ Convert any PO’s issued from customers to orders and file PO’s within 24 hours of receipt
• Account Receivable and Invoice follow up: ➢ Follow-up on past-due invoices to resolve/collect payment

• Review Accounts Payable invoices: ➢ Verify subcontractor invoices match labor hours in system➢ Verify all vendor invoices are correct and match purchase orders cut➢ Review maintenance and trucking invoices and validate completion and correct billing
• Assist Warehouse Manager with compiling and distributing daily incoming/outgoing deliveries
• Other administrative duties, as assigned
• Assign crew to applicable deliveries as provided by Service Manager

Job Skills

• Knowledge of Microsoft Office Word, Excel, and Outlook required
• Excellent written and verbal communication (including active listening skills)
• Works effectively in both a team environment and independently
• Good organizational skills
• Ability to multi-task, prioritize and meet deadlines
• Attentive to detail with strong follow-up ability
• Proven time management skills
• Record keeping ability with focus on accuracy
• Able to set goals and keep things on track
• Must thrive in a fast-paced environment
• Company reporting, as required

Experience/Education

• High school diploma or G.E.D.
• 2+ years of administrative and/or bookkeeping experience
• Working knowledge of Microsoft Office, in particular Excel required
• High level of computer/technical proficiency
• Must have reliable transportation
• Possess a positive attitude

Physical Demands/Work Environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities.

• Work in warehouse office setting. While performing the duties of this position the employee is regularly required to talk and listen. The employee frequently is required to climb stairs, use hands or fingers,

handle or feel objects, tools or controls. The employee is frequently required to stand, walk, sit, reach with hands and arms, climb or balance, stoop kneel, crouch or crawl.

• The employee must occasionally lift and/or move up to 10-20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
• The noise level in this environment is usually moderate.

We offer a great compensation/benefits package and a chance to be a part of a successful and growing company.

Please send resume when responding to this posting.

Globe Business Interiors is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Chester, OH 45069: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location

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