JobID: 9787

Position Type:
Classified/Secretarial/Clerical/Health

Date Posted:
3/8/2023

Location:
PIERCE COUNTY SKILLS CENTER (PCSC)

Date Available:
04/24/2023

Closing Date:
03/17/2023

THIS POSITION WILL BE HIRED BY THE PIERCE COUNTY SKILLS CENTER, NOT THE BETHEL SCHOOL DISTRICT.

This position's responsibilities are to provide a variety of TEMPORARY office/registrar support to the PCSC Summer School program, including receptionist activities and data entry; record tracking, providing customer service, operating a computer, and a variety of other support functions.

ESSENTIAL FUNCTIONS
Depending upon the individual assignment, the Office Assistant/Registrar - PCSC Summer School may perform all or a combination of the following:
1. Register summer school students into student database (Synergy).
2. Communicate with summer school students and families via email and telephone.
3. Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested.
4. Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
5. Tracks a variety of projects and deadlines; coordinates with others to meet summer school deadlines.
6. Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; creates and maintains files; performs a wide variety of office support.
7. May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
8. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

OTHER FUNCTIONS
9. Provides a variety of backup and peak load assistance as requested.
10. Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS
Reports to assigned administrator; may receive direction from multiple program personnel.

MENTAL DEMANDS
Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.

PHYSICAL DEMANDS
Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.

MINIMUM QUALIFICATIONS
Education and Experience
Education, training, skills, and experience necessary to carry out the assignment, involving maintaining detailed records and customer service.

Required Knowledge, Skills and Abilities
Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Ability to create and maintain spreadsheets. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.

HOURS & DURATION

WAGES AND BENEFITS

Click here to access details on the following:

Salaries/Wages - $23.69 per hour
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation

Non-Discrimination Policy

This is a non-represented, temporary position with the Pierce County Skills Center.