Job description

Summary/Objective:
The Supply Chain Coordinator will be primarily focused on many of the administrative tasks associated with a purchase order post entry. Interacts with suppliers, both foreign and domestic, to confirm purchase order quantities, pricing, production and best before dates as well as on time shipment. Serves as the link between procurement and the import clearance team as well as operations.

Essential Functions:

• Responsible for the accurate entry, proofing and maintenance of all purchase order shipment confirmations (cargo record entry) prior to handoff to the import clearance team.
• Receive, organize, and manage purchase order packing lists and COA’s on company shared digital folders for easy access and reference.
• Enforce supplier compliance to provide ISF information, packing list and commercial invoice 72 hours prior to shipment departure for purchases from foreign suppliers (24 hours for domestic suppliers to provide packing list)
• Responsible for the entry, proofing, and maintenance of all production and best before dates cargo and lot records.
• Monitor open PO/shipping instructions to identify any that are late and escalate as needed with the supplier and buyer.
• Coordinate with logistics for any transportation related challenges
• Assist in the review and approval of supplier invoices
• Manage exception reports associated with inventory (inventory aging, expiring lots, allocation holds etc) for distribution amongst the buyers
• Provide Customer Service and Sales teams COA’s and other supplier certificates as needed
• Additional duties as assigned

Skills and Qualifications:

• Associates degree, working toward a degree or equivalent experience required
• Strong analytical skills
• Proficient skills in Microsoft Office applications – especially excel
• Excellent verbal and written communication skills
• Demonstrated success in problem solving

The Gellert Global Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, genetic information or protected veteran status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Elizabethport, NJ 07206

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