Job description
A tech company located in California is actively seeking a diligent and analytical professional to join their staff as their new Travel Coordinator / Manager. In this role, the Travel Coordinator / Manager will provide comprehensive travel support for the Principal, the Principal’s family, friends, guests, business associates, and the Family Office.
Responsibilities
The Travel Coordinator / Manager will:
Responsibilities
The Travel Coordinator / Manager will:
- Manage all aspects of private and commercial travel, both domestic and international (e.g., air, hotel, and ground transportation)
- Organize and plan as needed for upcoming travel plans
- Work closely with travelers to ensure a high-touch experience
- Accommodate frequent, last-minute changes efficiently and effectively
- Prepare travel itineraries and distribute travel arrangements and schedules to all travelers and to appropriate staff, including timely updates
- Advise travelers of and assist with any need for specialized travel documents, such as visas, passports, vaccine records, etc.
- Process reimbursements for travel expenses
- Respond to inquiries and requests for assistance of a highly confidential nature
- Keep and maintain all records and filing systems
- Perform other related duties as assigned
- 4+ years or professional experience
- Experience managing all aspects of private and commercial travel for a family office
- Experience working with high-net worth individuals and understanding their travel and communication needs
- Strong working knowledge of Fixed Base Operations and private air and maritime travel
- Excellent computer skills; Mac savvy and proficient with Google Workspace
- Strong verbal, written, and telephone communication skills
- Excellent organizational skills and exceptional attention to detail, with an emphasis on accuracy and completeness of task
- Ability to work under pressure with constant deadlines and changing priorities, maintaining a calm demeanor
- Comfortable working independently with minimal direction
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