Job description

Position Summary
Orcutt | Winslow is a national expertise driven architectural and design firm specializing in educational, healing and senior living environments. Our practice has offices in Arizona, Florida, Indiana, Louisiana, Tennessee, and Texas. We are focused on the creation of high quality, innovative, human-oriented, and sustainable environments. Our process is highly collaborative, exploratory, rooted in foundational research and seeks to provide the best value for any given budget.
Our culture is one of inclusion, fun, employee-centric and emphasizes work life balance, which results in our firm consistently ranking among the top places to work! Our Dallas/Fort Worth office is currently seeking a full-time FF&E Specialist for our program management opportunities in the local area. We are seeking a highly motivated, collaborative, and detail-oriented individual.
This position is a full-time, site-based project role located in Fort Worth, TX.
The following establishes general roles & responsibilities for 2017 and 2021 Bond Programs Reports directly to: Program Controls Group.

• General Expectations: Provide FF&E for all projects

• Planning/Design Phase

• Procurementa. Vendor Selection

i. RFP – meet with Procurement Manager and determine best way to procure FF&E - RFP for
FF&E Turnkey Services, Buy Board, etc.
ii. Evaluate and select a vendor pool.
iii. Meet with Design Manager and select furniture vendor for each school.
iv. Assist Procurement Manager in creating a Board Document for each school, using the entire
FF&E budget with selected vendor specified.
b. Order Creation
i. Receive 100% drawings (Layout, electrical and FF&E if available) and Phasing Plans from OR.
ii. Create spreadsheet for the entire project, a page for each room type, all rooms listed.
iii. Populate according to Educational Specifications and pick handedness according to electrical.
iv. Send to Design Manager of the project to review and make any changes.
v. Update spreadsheet with changes and send to vendor, along with drawings (including CAD).
vi. Furniture vendor creates layouts and starts quote.
vii. Meet and review layouts and make any changes needed. Select finishes.
viii. Vendor updates layout and finalizes quote.
ix. Review quotes, go over install dates with OR and submit Procurement package to the
district.
x. Track and make sure vendor receive the PO.
xi. Meet with vendor bi-weekly to discuss any problems that arise (late shipments, discontinued
product, etc.)
c. Pre-Install Meeting
i. Meet at the school with the installer, OR and GC.
ii. Walk the school and look at each room.
iii. Identify truck path, best location for unloading and building the furniture, discuss PPE,
exchange phone numbers of all involved.
d. Install
i. Be available by phone or in person on the morning of the first day of install to make sure
everything is going as planned.
ii. Stay in continual contact with installer to work any issues/problems that occur.
iii. Once install is done, inventory all furniture.
iv. Make list of damaged and missing product and send to vendor.
v. Track all replacements and late shipments until they arrive.
e. Invoicing
i. Receive invoice from District.
ii. Review all invoices against inventory sheets and report to district any discrepancies.
iii. Once satisfied that invoice is correct, sign and date and submit back to the District.

4. Preform all other duties and tasks as assigned

Job Type: Full-time

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