Division of Veterans Services - Caring for America's Heroes

COMPETITIVE WAGES $18.00-$20.00 PER HOUR!

The Idaho Division of Veterans Services (IDVS) is currently seeking a motivated individual to fill the role of Administrative Assistant 2 at the brand-new state-of-the-art Post Falls Veterans Home that is set to open in November!

The ideal candidate will be responsible for performing complex secretarial, office administration, and public relations assignments for a 64-bed long term care facility.

WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:

• Excellent low-cost Health, Dental and Vision insurance
• Participation in one of the nation's best state retirement systems PERSI Retirement
• Generous vacation and sick leave accrual beginning as soon as you start
• Paid parental leave
• Eleven paid holidays a year
• Multiple retirement plans, including an optional 401k & Deferred Compensation plans
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance
• Employee Assistance Program
• Flexible Spending Accounts
• Wellness programs
• Robust ongoing training opportunities
• Benefits Summary (Download PDF reader)

• Performs complex secretarial, office administration, and public relations assignments.
• Coordinates appointments and manages/updates calendar for supervisor
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents.
• Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.
• Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems.
• Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive, confidential, official and/or legal documents.
• Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records.
• Purchase and order supplies and other inventory needed.
• Organizes and maintains files, including creating and maintaining confidential department/employee/client files.
• Preparing content for standard web pages, websites, and related directories.
• Screens calls, visitors, and e-mails.

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception
• Researching, compiling, and summarizing data for reports

• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems/performing liaison activities in a work setting
• Coordinating activities requiring complex arrangements

• Composing official correspondence, reports, research papers and other complex documents
• Providing administrative support to an administrator, director, or senior staff member
• Using Microsoft Access
• Using Microsoft Excel for complex data analysis
• Using Power Point
• Using Microsoft Outlook
• Using Microsoft Word at the advanced level

EEO Disclaimer:

• 
  The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

• The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

• Preference may be given to veterans who qualify under state and federal laws and regulations.

• All responses to supplemental questions must be supported in the work history, resume, and/or education portion of your application.

• The Idaho Division of Veterans Services requires applicants to pass a criminal history background investigation after a conditional offer of employment.