Job description

Property management and real estate Company located in Isla Verde Area looks for Administrative Assistant GENERAL OVERVIEW:

The Assistant will be in charge of assist managing for multiple vacation and long term rentals. Sending owner reports, and receiving payments from tenants. RESPONSIBILITIES: General o Make owner reports o Receive and reconcile payments from in-house or external booking platforms • Coordinate, monitor, review and collect overdue/outstanding accounts. Coordinate the schedule for maids, maintenance, or any repair. • Support Field Operation Managers in preparation of the properties Customer Service • General office skills including limited to: answer and direct incoming phone calls, open mail, send payments to the lockbox, and assist in customer inquiries and transactions. • Support Facility Managers and other administrative duties as necessary.General

Prepare and process Revenue related invoices through payables system.

Prepare and input daily field reported financial data and keypunch all data into computer system.

Maintain individual client parker accounts; Adds, deletes, & account changes.

Enter and post monthly receivable payments.

Coordinate, monitor, review and collect overdue/outstanding accounts.

Support Field Operation Managers in preparation of invoicing, resolution of A/R issues and investigating areas of concern, monthly parker corrections, monthly parking collections, printing of reports.

Assist, as needed, in preparation of monthly client statements.

Ticket audits and daily paperwork reconciliation.

Customer Service

General office skills including but not limited to: answer and direct incoming phone calls, open mail, send payments to the lockbox, and assist in customer inquiries and transactions.

Support Facility Managers and Regional Financial Analyst with other administrative duties as necessary.

Qualifications:

Two Year Degree in Accounting or related field preferred; or 3 years equivalent experience in accounts receivable or related field preferred.

Must be professional and have excellent verbal and written communication skills.

Must have an ability to compose basic written business communications.

Must be a team player.

Should be comfortable working individually with little supervision and possess the ability to prioritize daily, weekly and monthly workflow.

Proficiency using Microsoft Office including Word, Excel and Outlook. Bookkeeping, Computer data entry and retrieval experience a big plus.

Job Type: Full-time

Salary: $9.00 - $12.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Carolina, PR 00979: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel (Required)

Language:

• English (Required)

Work Location: One location

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