Job description

Join our team!

Join our team! Ornua Ingredients (formerly Whitehall Specialties, Inc) is a Wisconsin-based cheese product company located in the heart of the Midwestern United States. Part of Ornua Irish Dairy, our company is founded on the traditions of a wholesome belief that our employees are the main ingredient to our success. As a premier provider of imitation cheese products serving a global customer base, we are proud to craft it, slice it, shred it, cube it and dice it to their needs! We take pride in our products and serving our customers.

We are excited to offer our employees medical, dental and vision benefits on their first day of employment. We also share in the achievement of business goals and offer our employees opportunity to earn up to 8% more in annual income through bonus programs.

The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of the office. This role ensures that as visitors and potential applicants entering the location have a warm and welcoming experience. This role will also support various administrative processing needs. Attention to detail, strong organizational skills and excellent communication are critical in this role.

Hours for this position will be Mon – Friday, 4 hours per day (schedule can be discussed further through interviewing process and has some flexibility).

ESSENTIAL JOB FUNCTIONS

Creates a welcoming environment, answers phone calls, greets visitors and conducts check in processes for those entering the office.
Provides administrative support to ensure efficient operation of the office by carrying out administrative duties such as filing, copying, document organization, faxing, scanning, creating signage, etc.
Data entry and metrics recording.
Performs general office housekeeping, cleaning and sanitizing.
Supports WSI ‘great place to work’ initiatives and events.
Contributes to team effort by accomplishing related results as needed.

REQUIRED EDUCATION AND EXPERIENCE:
High School Diploma required
Two years of office administration support preferred
Valid Driver’s License

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES NEEDED TO PERFORM THIS JOB SUCCESSFULLY:

Excellent communication
Document management
Uphold confidentiality of sensitive information
Microsoft Office proficiency
Must type 60 words per minute; proficient in 10 key
High attention to detail
HRIS system navigation
Organizational efficiency
Willingness to serve others
Maintain excellent attendance
Orientation to teamwork

EQUIPMENT

Multi-line phone
Computer
Scanner/fax/printer

PHYSICAL REQUIREMENTS:
Sit in a stationary position up to 80% of workday
Walk occasionally as needed to move about inside the office to access file cabinets, office machinery, etc.
Use hands/fingers to handle or feel, operate, activate, use, prepare office related items.
Constantly operates a computer, phone and other office machinery, such as a calculator, copy machine, computer printer, etc.
Climb stairs/ladders
Communicate verbally with employees and visitors
Vision requirements include reading computer screens, identifying colors, anticipating employees and visitors.
Ability to lift and carry office related items up 50 pounds as needed in the office (boxes of paper)
Works in general office conditions regularly
May be exposed to general manufacturing operations requiring personal protective equipment such as uniform, bump cap, safety glasses and hearing protection.

FINANCIAL RESPONSIBILITY:
Responsible ordering of office and orientation supplies

TRAVEL REQUIREMENTS:
Occasional local travel

Job Type: Part-time

Employee Assistance Program

$14.00 per hour

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