Great Working Environment Casual Atmosphere

Come join our Team! Walthall Oil Company is currently looking for a Clerical/Billing Assistant to work part-time to full-time.

General Description: Perform various activities to support clerical, accounting and billing processes to include issuing invoices and credit memos. Requires attention to detail, organization, a self-starter mentality, and effective communication. Willingness to work independently and as part of a team and an eagerness to learn and solve ambiguous problems with minimal guidance.

Duties and Responsibilities:

• Perform Daily Invoicing Functions
  • Support accounts receivable and accounts payable by generating accurate, complete, and timely invoices
• Resolve Billing Errors
  • Research and resolve billing errors. Issue debit and credit memos while working with AP, inventory control, and dispatchers to ensure issues are resolved and closed accurately.
• Update Financial Database and Customer Records
  • Post daily AR batches and update customer records when required
• Perform General Administrative Duties
  • Answer incoming phone calls
  • Provide assistance to walk-in customers
  • Filing

Skills and Qualifications

• Data Entry: High level of proficiency in keying and computer use across multiple computer software platforms
• Communication Skills: Communicate with vendors, customers, and internal staff to resolve billing errors and perform root cause analysis to determine cause of errors
• Organizational and Clerical Skills: Ability to multitask and prioritize to execute numerous assignments in a quick and efficient manner
• Customer Service: Interface with customers in a clear and professional manner to resolve problems and meet customer expectations

Pre-requisites

• Minimum of a high school degree or GED equivalent
• Proficiency in Microsoft Office and Excel
• Experience with email communication and email inbox management
• One to two years of experience working in a clerical or customer service setting is preferred but not required

Visit our website at www.walthall-oil.com

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