Job description

At Partake Collective, we blend a variety of business models to create a unique experience: part ghost kitchen, test kitchen, food hall, and retail market, all under one roof. We’re committed to strengthening communities by providing chefs with the support they need to create successful businesses and neighborhoods with access to new food concepts.

The Project/Office Coordinator will be based in Irvine, CA, to perform the various duties including, but not limited to the below:

JOB TITLE: Project/Office Coordinator

• Organize and schedule meetings, take notes, send reminders, write and share meeting minutes;
• Develop and maintain filing databases, including but not limited to labeling and updating paper/digital files and putting files, digital or paper, into their proper locations;
• Maintain and update our project management system (Monday.com) for each active project/department, including scheduling, progress tracking, dependencies, resource availability, reviews, and communication with other team members. Report concerns and escalate to management as needed;
• Provide administrative assistance such as writing & editing emails, drafting memos, and preparing communications;
• Manage project calendar/meetings, including making appointments and prioritizing sensitive matters;
• Build a relationship with property management for assistance with facilities.
• Maintain the inventory of office supplies, mailing supplies, company swag, and kitchen essentials; reorder supplies and furniture as needed;
• Research information and organize files and documents for coworkers’ use, such as for reports
• Provide administrative and logistical support for events & meetings including staff lunches, senior team meetings, Open House, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics;
• Coordinate with Sister Company Exec/Admin Assistants to design and implement team-building activities;
• Provide administrative and logistical support for the tenant, renter, and associate recruitment/onboarding/offboarding;
• Provide administrative support with setting up automation for CRM, tenant portals, etc.;
• Respond to inquiries and messages in a timely fashion;
• Update spreadsheets, diagrams, Gantt charts, flow charts, and process maps to document project progress and needs;
• Create and maintain comprehensive project documentation;
• Handle confidential information with absolute discretion;
• Perform other related duties as assigned.

DEVELOPMENT

• Use and continually develop leadership skills;
• Attend conferences and training as required to expand proficiencies.

KEY QUALIFICATIONS

• Must be able to operate in a stressful, deadline-driven environment while still maintaining strict attention to detail and the ability to prioritize issues appropriately.
• Solid organizational skills, including attention to detail and multitasking skills;
• Excellent written and oral communication skills;
• Demonstrated ability to succeed with limited supervision;
• Proficiency in Monday.com or similar task management tool;
• Proficient in organizing/running meetings via Zoom and/or Microsoft Team Meetings;
• Record of success as part of a team or group effort;
• Proficient in PowerPoint and presentation software;
• Proficient in MS Office and Google Suite;
• Working knowledge of both Mac and PC;
• Ability to travel within Southern California a plus (mileage reimbursement provided);
• Ability to work from our headquarters in Irvine.

EDUCATIONAL REQUIREMENTS

• BA/BS from an accredited University of College or 3 years’ experience supporting an executive team preferred while working towards BA/BS degree completion;
• Food and Beverage experience a plus.

SALARY RANGE

• Commensurate on Experience. Range: $50K - $60K annually
• Healthcare, Dental, Vision, 401k benefits provided.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift

Work Location: One location

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